Account Coordinator

Location: Nashville, TN

About FlyteVu

FlyteVu connects brands to consumers through the power of Pop Culture & Purpose. We’re an entertainment marketing agency specializing in campaign strategy and execution for brand clients. We're an efficient full-service team that provides Brands with custom, cost-effective, and high-quality campaigns that are industry 'firsts' and leverage the power of entertainment to create cultural change and give back to the community. For more information, visit

High Level Job Description

Under the supervision of an Account Director on the Agency staff, the Account Coordinator will assist with creating, managing and delivering Client marketing programs. Account Coordinator responsibilities include working closely with FlyteVu Account leads to manage the Client relationship day-to-day, and research and brainstorm marketing campaigns. You will perform various Account team support functions such as general research, Talent research and vetting, data pull, ideation / brainstorming, along with coordination tasks like organizing travel details, maintaining project documentation and handling invoices and reporting. To succeed in this role, you should have excellent time management, prioritization and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.

Detailed Job Description/Responsibilities

  • Cultivate and maintain key relationships with FlyteVu accounts, agency partners, third parties, vendors and other partners as needed to execute campaigns and create new opportunities for clients/ prospects
  • Coordinate meetings, calls and travel for the Account Management team
  • Conduct research on prospective Clients or Talent
  • Actively participate in team brainstorm and strategy sessions, engage in independent research as needed or assigned
  • Proactively communicate with clients on a daily basis in a professional, efficient manner
  • Attend to the needs of the client and continually seeking ways to add value to the client-agency relationship
  • Make sure that clients’ needs are met as projects evolve
  • Prepare account service-related documents such as meeting agendas, meeting reports, project trackers, timelines, proposals, decks and other client communications and correspondence
  • Support shared services teams with administrative tasks related to accounts and projects
  • Assist with talent vetting, research and tracking related to accounts and projects
  • Develop and grow knowledge of assigned client business and its competitive landscape
  • Maintain a pulse on key music, pop culture and entertainment industry news and actions
  • Assign tasks to internal teams and assist with schedule management
  • File and organize needed documents within agency software and systems
  • Must be able to effectively communicate internally and externally in a manner consistent with the company’s Code of Conduct and core values
  • Handle and safeguard confidential and proprietary information
  • Assist with on-site activation and fulfillment of client programs, which require that employee:
    • Must be able to travel without restriction (including day of week)
    • Must be physically able to lift heavy objects up to 50 lbs and load/unload, setup and teardown, etc.
    • Must pass a background check
  • Must be able and willing to work during non-business hours as needed or required to fulfill job requirements
  • Must be willing to work from office a minimum of two days per week (Tuesdays and Wednesdays), and up to five days a week as needed and determined by Company

*Special Note:  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The criteria listed below are representative of the knowledge, skill, experience, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Qualifications include but are not limited to:

Required Competencies/Skills

  • 2+ years of work experience, including at least 1+ year experience in marketing or related field
  • Must have problem-solving mentality
  • Must be able to prioritize multiple tasks with varying deadlines
  • Work well under pressure
  • Entrepreneurial self-starter with ability to work with ambiguity at times
  • Ability to think ahead, independently and challenge oneself to learn and grow
  • Proficient in the use of MS Office Suite, Apple Keynote

Additional Preferences/Not Required

  • Entertainment or music experience
  • Experience with Basecamp or other Project Management Software
  • Experience with time-tracking software
  • Experience with Google Drive or similar file management software
  • Must have the ability to remain poised, composed, and professional when interacting with celebrities, high-profile individuals, and VIPs

Education Required

  • Minimum of a Bachelor’s Degree in Marketing, Communications or a related field.

Join Our Team.

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