Publicity Coordinator

Location: Nashville, TN

About FlyteVu

FlyteVu connects brands to consumers through the power of Pop Culture & Purpose. We’re  an entertainment  marketing agency specializing in campaign strategy and execution for brand clients. We're an efficient team that provides Brands with custom, cost-effective, and high-quality campaigns that are industry 'firsts' and leverage the power of entertainment to create cultural change and giveback to the community. For more information, visit

High-Level Job Description

Under the supervision of both Senior Publicity Managers, with latitude for independent judgment and decision, this full-time role is responsible for supporting day-to-day functions for the FlyteVu publicity team. The Publicity Coordinator will work with FlyteVu teammembers to activate and execute marketing and publicity plans on behalf of FlyteVu clients.

Detailed Job Description/Responsibilities:

  • Work closely with FlyteVu’s PR team to execute and coordinate assigned PR programs
  • Contribute to the Publicity Strategy for assigned Client programs and activations
  • Research, pursue, and contribute creative ideas, new opportunities, and campaign strategies during team brainstorms
  • Research new media opportunities daily to gain an understanding of the changing press landscape
  • Successfully build local and national media lists with the appropriate contact(s) at each outlet
  • Pitch local, regional, and national trade and consumer press for PR campaigns
  • Write and distribute approved press releases
  • Assist PR team with FlyteVu socials across Instagram, Facebook, and LinkedIn
  • Assist with on-site activation and fulfillment of client programs
  • Work closely with the team to track and monitor program metrics/analytics and generate appropriate reporting recaps
  • Coordinate external and internal meetings for PR team and clients
  • Create schedules, talking points, run of shows, and all required media documents for Talent or Client press days
  • Manage and organize projects, timelines, and deliverables as needed through FlyteVu systems and software
  • General office tasks as assigned
  • Manage client reporting for all ongoing projects and retainers
  • Handle and safeguard confidential and proprietary information
  • Must be able to effectively communicate internally and/or externally in a manner consistent with the company’s Code of Conduct and core values
  • Must be able and willing to work during non-business hours as needed or required to fulfill job requirements
  • Must be willing to work from office a minimum of two days per week (Tuesdays and Wednesdays), and up to five days a week as needed and determined by Company

*Special Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The criteria listed below are representative of the knowledge, skill, experience and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Qualifications include but are not limited to:

Required Competencies/Skills:

  • Minimum 1-2 years experience in public relations, communications, journalism, marketing, or a relevant field
  • Excellent knowledge of public relations best practices, brand management, and media strategies
  • Outstanding organizational and communication skills and the ability to collaborate with personnel and members of the media
  • Ability to develop and maintain campaign timelines
  • Must have a problem-solving mentality and work well under pressure
  • Must be able to prioritize multiple tasks with varying deadlines across multiple managers
  • Must have excellent writing ability and strong internal communication skills
  • Must be able to think ahead and challenge individual growth and learning
  • Proficient in the use of Google Suite, Microsoft Office Suite, and Apple Keynote
  • Must have the ability to remain poised, composed, and professional when interacting with celebrities, high-profile individuals, and VIPs

Additional Preferences/Not Required:

  • The ideal candidate is an entrepreneurial self-starter with the ability to work with ambiguity if required
  • Experience or existing media relationships in the Entertainment or music space
  • Experience with Muck Rack or other media database
  • Experience with Basecamp or other Project Management Software
  • Experience with Harvest or time-tracking software

Education Required

  • Minimum of a Bachelor’s Degree in Communications, Marketing, or a related field.

Join Our Team.

Please send resumes and cover letters to